Plan workforce activities faster and more efficiently

Effective Workforce Management

Every business has different priorities, but most businesses, regardless of size or industry, generally have a desire to be more efficient and productive than their competitors. Uncertainty and unpredictable times often lead to staff shortages, inefficient production, higher turnover and higher costs. Many companies also lack planning and efficient work organization. Effective workforce management should help companies strategically allocate staff and resources, track attendance, and comply with ever-changing workplace laws and regulations so that the main goal is to optimize productivity and reduce risk.

With the advanced mobile platform IPS®MobApp, workforce management becomes easier. Together with the natively integrated IPS®LUNA and the IPS® Advanced Scheduling Module (IPS®ASM), our solution ensures that all resources are in the right place at the right time. The best part is that a modular structure distinguishes the IPS®SYSTEMS. Customers can add individual module groups according to functional requirements and implement the system step by step – starting with the basics and implementing the full functionality step by step.

Our state-of-the-art mobile solution, IPS®MobApp, with online and offline capability and dynamically changing work tasks and action lists based on field data collection and instant asset analysis, provides superior predictive maintenance and speech recognition capabilities. Ma- chine learning (IPS®LUNA), asset nameplate and condition photo recognition and analysis are just some of the features already built in.

IPS®ASM is a web-based application designed to simplify work scheduling and dynamically plan and assign work based on resource availability. Master the optimization of time and costs, reduce the number of outages throughout the year and increase the use of available human, material, and inventory resources. It is a flexible application with a clear focus on safety that can be used as a stand-alone application or in conjunction with other ERP systems.

IPS®ASM is an automated process that makes suggestions and recommendations considering the condition of assets, dynamic cycles with priority calculations, budget constraints, outages, etc.

How does Workforce Management work in IPS®?

An essential component of workforce management is planning. With the integrated planning wizard, short- and long-term plans can be created in minutes. With advanced filtering, users can select asset groups, apply action templates and let the system do the work. The planning wizard is a tool that organizes all activities and defines execution dates with predefined workforce cycles and tolerances. Assets are linked to action templates and a workforce schedule is created. Workforce Management can be extended with the IPS® Asset Investment Planning solution.

Once the plan has been created, triggers in IPS®Smart- GridDI are used to create work orders and trigger notifications. These triggers can trigger different types of follow-up actions, such as email notifications, web notifications or the generation of a work order action. Save valuable resources through effective work planning and control.

Performing workforce management is the last step where the field worker gets the job done. With the advanced IPS®MobApp WFM, all data is synchronized directly with the central database. The field workers are always up to date on work orders and tasks. In addition, an overview of the history of workforce tasks and tasks related to the location of the facilities is available.