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CoC and CSR

Code of conduct

All companies operating within the IPS Company Group are committed to maintaining ethical business practices and fostering mutually beneficial relationships with our suppliers, customers and employees. This Code of Conduct outlines the principles and standards that govern our interaction with our employees and these external stakeholders.

 

Compliance with laws, rules and regulations

 

We respect the law and regulations worldwide

 

IPS Company Group, its employees and its partners are bound by the law. Compliance with all applicable laws
and regulations must never be compromised. Furthermore, IPS is committed to ensuring that employees and partners adhere to internal rules and regulations, as applicable. These internal rules are specific to the IPS Company Group and may be stricter than what is required by the law.

 

Bribery and Corruption

 

We work against all forms of corruption and no contraventions will be tolerated

 

IPS Company Group, in every country around the world, tolerate no form of and do not engage directly in any form of corruption or bribery and do not grant, offer or promise anything of value to a government official or to a counterparty in the private sector to influence official action or obtain an improper advantage. This includes to renounce from giving or accepting improper facilitation payments. Therefore, all suppliers, customers, partners and government agencies are dealt with in a transparent and fair manner. IPS Company Group maintains accurate books, records and accounts that correctly and truthfully reflect the true nature of all transactions.

 

Suppliers and customers are also expected to report to IPS Company Group any business misconduct from an IPS Company Group employee.

 

Fair Competition, Anti-Trust Laws and Intellectual Property Rights

IPS Company Group act in accordance with national and international competition laws. Suppliers and customers are expected to engage in fair competition and refrain from anti-competitive practices such as price-fixing, bid-rigging and market allocation

 

Intellectual property rights are to be respected; transfer of technology and know-how is to be done in a manner that protects intellectual property rights; and, customer information is to be safeguarded. Suppliers should be aware of counterfeiting risks and to all extent possible, protect IPS Company Group from receiving counterfeit products or sub-components.

 

Confidential information

 

We respect the confidentiality of information

 

Confidential information consists of any information that is not, or not yet, public information. It includes
technical data, operating data, customer/supplier information and implementations, software development, records, salary information and any non-published financial or other data regarding the current and future business and operational activities and plans of IPS Company Group.

 

IPS Company Group’s continued success depends on the use of its confidential information and its nondisclosure to third parties. Employees and partners shall adhere to all relevant laws and company regulations with respect to all personal data, especially that of customers, employees and shareholders. The collection, processing and use of personal data of natural and (where legally equivalent) legal persons must be in accordance with applicable laws. This obligation of employees and partners continues beyond the end of employment with IPS Company Group. Furthermore, employees and partners must use best efforts to avoid unintentional disclosure by applying special care when storing or transmitting confidential information.

 

IPS Company Group respects that third parties have a similar interest in protecting their confidential information. When a third party, such as a customer or supplier, share with IPS Company Group confidential information, such information shall be treated with the same care as if it was IPS Company Group’s own confidential information.

 

Mutual Respect and Human Rights

Discrimination and harassment

We encourage diversity, tolerance and respect for the personal dignity of our employees

IPS Company Group respects the personal dignity, privacy and personal rights of every employee and it is
committed to maintaining a workplace free from discrimination and harassment of any kind. Therefore, employees and partners must not discriminate based on origin, nationality, religion, race, gender, age or sexual orientation, or engage in any kind of verbal or physical harassment based on any of the above or any other reason.

 

Human Rights

 

We support human rights

 

IPS Company Group is guided by the principles of the United Nations Global Compact. We respect the principles of the 1998 International Labour Organization “Declaration on Fundamental Principles and Rights at Work” in accordance with national law and practice. There is a clear commitment to the elimination of all forms of forced or compulsory labor and to the effective abolition of child labor.

 

Suppliers are committed to uphold the human rights of workers, treat them with dignity and respect and ensure decent working conditions as defined by the International Labour Organization (ILO) and the United Nations Global Compact (UNGC). This applies to all workers including temporary, migrant, student, contract, direct employees, and any other type of worker and extends to the suppliers in the subsequent tiers.

 

  • Child labour and young worker
  • Employment of child labour is strictly prohibited in any form. The term child refers to any individual, under the age of 15 or under legal minimum age, as defined by local law-whichever is higher. In case of employing young workers (15 years – 18 years), appropriate safeguards should be implemented to prevent exposure to hazardous working conditions
  • Freely chosen employment
  • Employment shall be strictly voluntary. No individual shall be subjected to forced, bonded (including debt bondage), or involuntary prison labor, nor shall they be victims of slavery, human trafficking, or coercion. All employees are entitled to fundamental liberties, dignity, freedom of movement, and must be provided with clearly written contracts in a language they comprehend. Employees should have the freedom to terminate their employment with reasonable notice without facing penalties or
    obstacles. Suppliers and any intermediaries must not withhold original documents or wages from workers, whether they are migrants or not
  • Wages and benefits
  • Ensure fair wages are paid for work and comply with all applicable wage and compensation laws
  • Grievance Mechanism

 

Provide access to a protected mechanism for their employees to report possible violations of the principles of this Code of Conduct and ensure protection of whistleblowers or complainants against retaliation

 

Fair Employment Practices

 

We always treat all our colleagues with respect and fairness

 

IPS Company Group bases employment decisions on job qualifications and merit which include education, experience, skills, ability, performance and growth values. Employment decisions are made without considering a person’s race, color, religion, national or ethnic origin, sex (including pregnancy), sexual orientation, age, disability or other characteristic protected by law.

We always treat all our colleagues with respect and fairness

IPS Company Group promotes equal opportunity for all employees. The same is expected of our partners, customers and suppliers.

 

Individual Responsibility

 

We support individual responsibility and commitment of our employees and partners

 

The individual responsibility and commitment of our employees, suppliers and partners is our fortitude. We expect our employees, suppliers and partners to conduct their business in an entrepreneurial way and accept individual responsibility. Employees, suppliers and partners are involved in each project and decision-making processes to achieve common business goals with reliability and dedication.

 

Conflict Resolution

Disputes or disagreements between IPS Company Group and its suppliers or customers should be resolved through open communication, mediation and negotiation in a fair and timely manner.

 

Legal action should be considered as a last resort.

 

Our commitment

The code of conduct applies to everyone at IPS Company Group, regardless of their individual role, position or practice.

 

IPR Company Group promotes and support the Code of Conduct in day-to-day business activities, through both personal leadership and business practice.

 

Each of employee and partner is expected to behave according to the principles contained in the Code of Conduct. All employees and partners are encouraged to seek consultation and advice, as appropriate, from the resources available to assist in application of the Code of Conduct.

 

 

Corporate Social Responsibility (CSR) Policy

At IPS Company Group we recognize that our responsibilities extend beyond our products and services. We are committed to conducting our business in a manner that is socially responsible, environmentally sustainable, and ethically sound. Our Corporate Social Responsibility (CSR) strategy is integral to our mission and values, guiding our actions to make a positive impact on our stakeholders, the environment, and the communities in which we operate.

 

Scope

This policy applies to all companies operating within the IPS Company Group. It may also refer to suppliers and partners.

 

Policy elements

We strive to run a responsible business that meets the highest standards of ethics and professionalism. Our Code of Conduct outlines our commitment to transparency, fairness, and respect in all our interactions with employees, customers, suppliers, and partners.

 

Compliance

We respect the law and regulation worldwide. IPS Company Group, its employees and its partners are bound by all applicable laws and regulations. Inside the IPS Company Group we honor our internal policies, and we ensure that all our business operations are legitimate. All our partnership and collaboration are open and transparent.

 

Environmental Sustainability

IPS Company Group recognizes the need to protect the natural environment. Keeping our environment clean and unpolluted is a benefit to all. We strive to minimize our ecological footprint through sustainable practices, such as:

  • Implementing energy-efficient technologies and renewable energy sources
  • Reducing consumption of electrical energy by usage of compact fluorescent bulbs and encouraging employees to shut down and unplug computers and other equipment before leaving for the day
  • Endeavor opportunities to reduce consumption of paper by selecting and/or eliminating printout of hard copies
  • Actively promote recycling to employees, widespread use of teleconferencing and videoconferencing technologies, whenever feasible, as an alternative to business travels and as a contribution to reducing the ecological footprint, such as encouraging employees to shut down and unplug computers and other equipment before leaving for the day Corporate Social Responsibility Policy.

 

 

Social Responsibility

We are dedicated to making a positive impact on society by:

  • Supporting and engaging in community development project
  • Encouraging employee volunteerism and participation in charitable activities, with a focus on supporting both local and global causes, such as poverty or disability alleviation programs
  • Our company may sponsor volunteering events from other organizations
  • Ensuring our business practices promote diversity, equity and inclusion

 

 

Employee Well-being

We believe that our employees are our greatest asset, and their well-being is paramount. We are committed to:

  • Providing a safe, healthy and inclusive work environment
  • Offering competitive compensation and benefits
  • Supporting professional development and continuous learning opportunities
  • Promoting work-life balance through flexible working arrangements and remote work options

 

 

Human rights

Our company is dedicated to protecting human rights. We are a committed equal opportunity employer and will abide by all fair labor practices. We’ll ensure that our activities do not directly or indirectly violate human rights in any country (e.g. forced labor).

 

Responsible Sourcing and Supply chain Management

We strive to build and maintain a responsible supply chain by:

  • Collaborating with suppliers who share our commitment to ethical and sustainable practices
  • Promoting fair labor practices and human rights through our supply chain

 

 

Continuous Improvement

We recognize that CSR is a continuous journey, so we regularly review and assess our CSR initiatives to ensure they remain relevant and effective. We are committed to setting measurable goals, tracking our progress, and transparently reporting our achievements and challenges.